Privacy Policy

Effective Date: January 1, 2025

KH Conferences is committed to protecting your personal data and respecting your privacy. This policy outlines what data we collect, how we use it, and your rights under privacy laws, including the General Data Protection Regulation (GDPR) and applicable U.S. regulations.

Who We Are

KH Conferences and Consulting, LLC is an event production and consulting company based in New Jersey, United States. We design and deliver professional conferences that bring clinical research and quality professionals together to share knowledge, collaborate, and drive change.

For any privacy-related questions, you can contact us at info@khconferences.com

What Information We Collect

We collect personal data you voluntarily provide during:

• Event registration
• Newsletter sign-ups
• Downloading resources (e.g., agendas, speaker lists)
• Participating in event surveys or interactive apps
• Speaking, sponsoring, or exhibiting at an event

This may include:

• Full name
• Email address
• Job title and company name
• Contact information (phone, mailing address)
• Billing or payment details (via secure third-party processor)
• Dietary or accessibility needs (for in-person events)
• Event preferences and engagement activity

How We Use Your Data

We use your information to:

• Register you for events and communicate event details
• Process payments and confirmations
• Provide access to session materials and apps
• Facilitate networking and community engagement
• Share post-event resources and satisfaction surveys
• Send occasional updates about future events or services (you may unsubscribe at any time)

Legal Basis for Processing (GDPR)

If you are located in the European Economic Area or UK, we process your personal data based on one or more of the following legal grounds:

• Consent – when you opt in to communications or resources
• Contractual necessity – to fulfill event registrations or service agreements
• Legitimate interests – to operate and improve our events and offerings
• Legal obligation – when required for tax, audit, or compliance reasons

Data Sharing and Third Parties

We do not sell your personal data. However, in some cases, we may share limited attendee information with event sponsors or partners for legitimate business purposes, such as post-event follow-up, lead generation, or session-specific engagement.

This may include:

• Name
• Job title
• Company
• Email address (only when opted in or when customary in a B2B event context)

We only share this data in a professional, B2B context and never for general marketing without relevance to the event. You may opt out of sponsor communications at any time via unsubscribe links or by contacting us at info@khconferences.com.

Additionally, we may share your data with trusted third-party service providers that help us operate our events and communications, such as:

• Registration platforms and payment processors
• Mobile event app providers
• Email marketing systems
• Venues and caterers (for dietary/accessibility needs)

These third parties are under data protection agreements and may only process data as instructed by KH Conferences.

International Data Transfers

If you are located outside the U.S., your data may be transferred to and processed in the United States. We take appropriate safeguards to protect your information under GDPR and other applicable laws.

Your Rights (GDPR and CCPA)

You have the right to:

• Access the personal data we hold about you
• Request correction, deletion, or restriction of your data
• Object to processing or withdraw consent
• Request a copy of your data (data portability)
• Lodge a complaint with a supervisory authority

To exercise any of these rights, email us at info@khconferences.com.

Data Retention

We retain your information only as long as necessary to fulfill the purpose it was collected for, including legal, contractual, and event-related needs. You may request deletion at any time.

Cookies and Website Tracking

Our website may use cookies or analytics tools to understand visitor behavior, improve performance, and personalize your experience. You may adjust your browser settings to limit cookie use.

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the effective date noted above.